Information to Complete:
If this is the first time you will be working through Tufts student payroll, either on campus or at an approved off campus organization, you must complete an ePAF student worksheet, available at https://access.tufts.edu/forms#hr, before you begin to work. This ePAF student worksheet should be returned to the Department/Manager that is hiring you. Additionally, once your department has officially hired you, through the ePAF system, you will receive an email from TSS giving you access information for “Employee Self Service” (eServe). The following information must be completed online in Employee Self Service on or before your first day of work.
1. Direct Deposit information (have check available to obtain your bank routing number and account number).
2. W-4 and M-4 (federal and state) tax withholding forms
3. Employee portion of the Employment Eligibility Verification Form (Form I-9)
NOTE: In addition all hiring departments must make sure to send new student hires or rehired students (for whom it has been more than 3 years since the Form I-9 verification was initially completed) to TSS with their original documents to verify their I-9 within 3 business days of their start date. See the TSS Home Page, http://tss.tufts.edu for location and hours of operation.
You cannot begin work and will not be paid until this information is complete.
If you are simply working in a different department or company, but have already worked for Tufts and completed this information within the last three years, or if you have not had any lapse in employment since you originally completed the information, you do not* need to re-verify your I-9, but can use Employee Self Service to verify and/or change your W-4 and/or Direct Deposit information. If you have had a lapse in employment (ex. You stopped working over the summer) and it has been more than three years since you last brought your original documents to TSS for I-9 verification, you will need to complete this step again upon your rehire. *Foreign Nationals with temporary work authorizations will also need to re-verify the I-9 prior to work authorization documents expiring. TSS will send email notifications when the expiration date is approaching. Failure to provide an updated I-9 will result in termination.
Direct Deposit Enrollment Form
The University will pay all student employees exclusively via direct deposit. Students can have their net pay directly deposited to a checking or savings account at any financial institution they choose. Tufts Support Services pre-notes all requests for direct deposit. Pre-noting is an electronic test to the financial institution to verify the transit-ABA #, account #, and the name on the account. Students can view paystubs in eServe and can opt in to receive an email for Electronic Notice of Deposit (within eServe, click Notice of Deposit under Payroll and Compensation).